What is Smart Sign?

It is a computer platform through which you can file, manage and electronically or digitally sign your documents and share them with your employees, customers and suppliers, who can also validate them with their own digital signature.

UPLOAD DIGITAL DOCUMENTS

Organized by areas of application.

DIGITAL/ELECTRONIC SIGNATURE

Of the signatory and co-signatory owner.

MASS DISTRIBUTION

And notification of multiple documents.

STRUCTURED STORAGE

For consultation and retrieval of documents.

MULTIPLE DOCUMENT FOLDERS

Easy creation and management.

MULTI-BUSINESS MANAGEMENT

Manage multiple business units from the same account.

Understanding Electronic and Digital Signatures

Key Advantages

Integrity

Guarantees the document was not modified after signing.

Timestamp

Records the exact date and time of the document's signature.

Non-Repudiation

Identifies the originator with legal certainty (especially digital signatures).

Unique Validation

Features a unique code that validates the operation performed on the platform.

"All digital signatures are electronic signatures,
but not all electronic signatures are digital signatures."

Essential Definitions

Electronic Signature

It is an equivalent to the handwritten signature made on a digital document. Smart Sign uses the asymmetric key or double key system, a public and a private call, contained within a certificate, both keys are related mathematically. Electronically signing a document ensures the integrity of the information contained within it, the date and time the operation was carried out and who signed it.

Digital Signature

Allows the electronic signature (identification and proof of an act of will) to be attributed safely to a specific signer. The procedure is the same, the difference is that the certificate has been issued by a Certification Authority.

Smart Sign Features

All signed documents are archived on a secure server so that they can be consulted at any time.

The system allows that at the time of signing a co-signer, they can choose the "Conform" or "Non-conform" signature options.

The versatility of Smart Sign allows the same user to manage more than one business unit with the same account. Ideal for economic groups.

An outstanding feature is being able to group documents into application areas, e.g., "Payslips", "contracts", "purchase orders", etc.

Business units can be shared with other users so they can attach documents (but never sign them as owners), allowing easy collaborative work.

Via mail and/or cell phone notifications, the co-signers will be informed that they have a new document.

At the time of signing you will need to have a certificate; it can be found in a token device, upload your own to the platform or create one with the system. In the last two cases, they are stored in a secure certificate container.

Getting started with Smart Sign

1

Step 1

Click on the Enter button, you will be asked for some basic data and a validation of your email.

2

Step 2

Once inside the application you will have a basic role to receive documents, view them and sign them. If you want to attach your own documents, you will have help to update your role to administrator.

3

Step 3

You can now start using the platform! Create folders, upload documents, sign them and share them with your contacts. The system is totally intuitive, but you will also have extensive help (FAQs, tutorials, videos).

Implement the digital salary receipt in your company

With Smart Sign you will be able to simplify the process of managing and distributing your employees' salary receipts, transforming it into digital.

Mass Delivery
Immediate Reception
Savings on Paper Costs
Acknowledgement
Legal Validity

Contact

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